| FORMAT FOR CHAPTER QUARTERLY REPORTS |
New Format, approved 8 Jan 2010, is shown at right.
Example and instructions are in Document Library below left.
REPORTS HELP CHAPTERS BY:
Tracking progress toward goals (including legislative, recruiting, publicity, vitality).
Cross-feeding best practices among all Virginia chapters.
Evaluating and summarizing chapter activities for chapter management/leadership.
Documenting reference material for chapter submission of awards, including annual MOAA Communication and Excellence Awards.
Providing info to VCOC MOAA chair of Membership - Chapter Affairs, and other VCOC Leaders, that may be helpful to your chapter and other chapters.
| FORMAT:
CHAPTER NAME, VCOC MOAA
QUARTERLY REPORT
QUARTER (such as Jan - March 2010)
I. MEMBERSHIP & GIVE ME TEN
CHAPTER MEMBERSHIP (Regular, Auxiliary, Honorary and total)
As of 1 January
Gains
Losses
As of End of quarter (cumulative)
GIVE ME TEN - GMT (Free, Paid, Life)
NOTES (about membership recruiting)
II. LEGISLATIVE AFFAIRS
III. PUBLIC AFFAIRS
News releases submitted by chapter to local newspapers & whether they were published.
IV. CHAPTER VITALITY & LEVELS OF EXCELLENCE
a. SELF-EVALUATION STATUS: Score, date of assessment and notes
b. LEVELS OF EXCELLENCE STATUS
V. MOST SIGNIFICANT CHAPTER EVENT OF THE QUARTER.
SUBMITTED BY: (Name, chapter title, email, phone)
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SECTIONS ARE DESIGNED AROUND LEVEL OF EXCELLENCE CRITERIA AND VCOC GOALS & OBJECTIVES.
COMPARE MEMBERSHIP STATS OF THIS QUARTER TO BEGINNING OF YEAR - NOT PREVIOUS QUARTER. Section I.
LIST NEWS RELEASES BY TITLE, WHETHER THEY ARE PUBLISHED BY LOCAL MEDIA OR NOT. Also indicate which are published. Section III.
REPORT MOST SIGNIFICANT CHAPTER PROGRAM OR EVENT. Not each chapter meeting/program. Section V.
LIST ONLY ONE CONTACT PERSON. Any changes to other chapter leader contact info (President, VCOC Rep, Legislative Rep, Auxiliary Liaison, Public Affairs Officer, Membership Chair) are to be sent instead to the VCOC Secretary, and only when changes occur.
PLEASE KEEP REPORTS TO ONE PAGE and submit via email if at all possible.
REPORTS WILL BE POSTED ON LINE - not printed and distributed by VCOC
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REPORTS ARE DUE IMMEDIATELY AFTER END OF QUARTER.
QUARTERS:
1st: January through March
2nd: April through June
3rd: July through September
4th: October through December
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VCOC CONTACT ABOUT REPORTS: John Baumgarten, CDR, USN, Ret
CDR Baumgarten is VCOC 3rd VP and Chairman of Membership / Chapter Affairs
HE HAS NEW EMAIL, (no longer Prodigy) See contacts section of this website
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